Community Events Coordinator Contractor

The Berkshire Regional Planning Commission (BRPC) seeks a temporary, part-time consultant to serve as Community Events Coordinator as part of the HEALing Communities Study.  The study focuses on implementing community-centered strategies to reduce overdoses in the area.

HCS Community Events Coordinator Contractor Description 5-18-23

The coordinator will be primarily responsible for collaborating with multiple community stakeholders to plan, coordinate and manage up to ten events in the summer and fall of 2023 that will raise awareness of the treatment, harm reduction and recovery community, support people on all pathways to recovery, provide general education on harm reduction and support services, and decrease stigma. Events will be held county-wide, as both stand-alone and in coordination with other events.  Compensation is up to $15,000 total.

  • Ideal candidates are fun, organized, outside-the-box thinkers with prior public event planning experience. Candidates should be detail-oriented, both short and long-term thinkers, able to juggle multiple tasks, confident working with processes and people, and able to organize multiple diverse community members.
    • Knowledge of event planning, permitting and booking of venues and vendors is helpful.
  • This is a seasonal contracted position with up to of 30 hours per week from approximately June 15 through October 2023 (dependent upon event activity).
  • Hours are mostly flexible, but weekends, longer hours, and evening work will be required during and leading up to events.
  • The coordinator will work with a team who can guide and help coordinate and facilitate, but the coordinator is the primary leader when it comes to the event planning and coordination.
  • Must have reliable access to transportation, as events are held county-wide and attendance on site is required.
  • While these events are well-funded, the coordinator will ensure that funds are spent responsibly and in accordance with the guidelines of the grant funding.
  • Occasional lifting and moving of equipment and resources (up to 50 pounds) will be required.
  • Those with lived expertise in recovery, along with allies in recovery, are encouraged to apply!

Specific duties include, but are not limited to:

  • In collaboration with the “host agency” for each event as well as community partners in the HEAL Coalition, co-develop the general goals and overall plan for each event.
  • Prepare a detailed budget and timeline of activities, in close coordination with BRPC.
  • Take proactive leadership on coordinating and implementing logistics for each event.
  • Actively collaborate with the Communications Consultant to promote these events while connecting them to related communications strategies.
  • Upon completion of each event, prepare and submit a detailed process guide that includes the timeline, budget, key contacts, lessons learned, and all related information that will allow the host agency to replicate the event in future years.

If you have questions or would like to apply to this solicitation, please submit a resume and brief cover letter to BRPC at Please put “Events Coordinator” in the subject line of the email.  Prior experience working with public health and/or substance use-related projects is preferred but not required. No phone calls or in-person visits, please.  BRPC is an Equal Opportunity Employer.