The Berkshire Regional Planning Commission (BRPC) administers the Berkshire Regional Group Purchasing Program (BRGPP) on behalf of all 32 Berkshire County municipalities, including Adams, Alford, Becket, Cheshire, Clarksburg, Dalton, Egremont, Florida, Great Barrington, Hancock, Hinsdale, Lanesborough, Lee, Lenox, Monterey, Mount Washington, New Ashford, New Marlborough, North Adams, Peru, Pittsfield, Richmond, Otis, Sandisfield, Savoy, Sheffield, Stockbridge, Tyringham, Washington, West Stockbridge, Williamstown and Windsor.
The BRGPP staff is available to assist the municipalities with joint procurement of fuel and road maintenance products and individual procurement activities. For the FY22 procurement season, 20 products and/or services are out to bid on behalf of 26 municipalities. In FY20 and FY21 BRGPP assisted 28 communities in procuring 17 products based on surveying each community’s needs.
The program coordinates the Massachusetts Department of Transportation Chapter 90 pre-qualifications, preparing, advertising and issuing bid documents, holding bid openings, tabulating bid results, checking references and debarment lists, insurance and bonding requirements, awarding contracts, managing the contract execution process and record keeping. Invitations to Bid for each product allows vendors to offer products and services based on the municipalities’ location in Northern, Central or Southern Berkshire County, or on any combination of the three. These BRGPP services are designed to provide municipalities the lowest prices available, while also relieving municipal staff of performing the necessary activities required for bidding products and services under the Massachusetts procurement laws.